Planning your own – less or more professional – event might be a challenge. If you need to hold an event but just don’t have the time to handle it yourself feel free to leave it to our Event Management team. At Conferences and Events UK we are implementing the latest and most effective event management tactics available, while providing the highest possible standard. Here are some of the actions we have to undertake in order to effectively plan and manage your event.
Efficient and personalized event participants invitations
During preparations to the event and before sending out the invitations, we want to know your audience better to be able to provide them the right level of service and meet their needs. This approach also allows us to design better email invitations strategy by segmenting your audience and sending our more personalized invitations. Using email invitations allows highest efficiency and flexibility while planning the event. We are using eye catching graphics and safe mail delivery systems to make sure that none of your visitors will miss their invitation.
Venue choice and design
Designing the layout of the event sitting/display or eating areas must be both strategic and efficient. We are trying to be flexible with our design to match the given venues and at the same time to suggest our customers the best suiting locations for their events. We are mapping the event site and then plan the setup step by step. We also have to keep in mind range of governmental an council regulations. Some of the (relevant by size) gatherings have to be reported to the authorities. We also have to adjust the parking size and venue itself to the number of planned guests.
We are supporting you in decision making process and then be flexible depending on the given budget. It is always our priority to meet not only visitor’s, but also our client’s needs. We do realize that budget is often the strategic factor affecting the event planning process. We value your opinion and trying to cooperate and report back on the crucial changes.
Unexpected Changes and On The Fly Alternations
We are against “last minute” fixes before launch. Well and strategically designed events do not require these. Nevertheless we are ready to react in the unanticipated situations. Weather conditions might not always be predictable, catering related issues are difficult to expect while using best quality providers. For these and Hundreds of other issues, we always want to have “plan B”
Whether you’re planning your meeting months in advance, or need a last minute projector, Conferences and Events UK has a huge range of audio visual equipment for hire. Our AV equipment can be delivered swiftly to the venue of your choice. We will set up the AV equipment when and where you want it, and collect when you’re finished. Simple, straightforward, no fuss.